Features

Everything Track & Bill does today

No roadmap items on this page. Everything below is live in the product right now, from the time entry screen through to a paid invoice.

Track

Hours, drives and expenses — logged where the work happens

Dashboard and timer

One tap starts the timer against a client and job; stop it and the entry is logged with the duration filled in.
The dashboard shows the week at a glance: hours this week, unbilled value, and outstanding invoices — so you always know what is earned but not yet billed.
Recent time sits right under the timer for quick edits.

Time entries

Log time against a client, then a job, then a sub-job, then a task. Every entry takes a note.
Entry screens are built phone-first for field use: compact rows, no horizontal scrolling, usable one-handed.
In a team account every entry records who logged it, and shows that person’s name once the team has more than one member.

Mileage

Log drives manually against a client or a job, or tap Start drive / End drive to capture a trip’s distance from your phone’s GPS — the coordinates stay on your device and only the mileage is saved.
Mileage bills as a single aggregated line on the invoice, at the rate configured in your settings — change the rate in one place and it applies everywhere.

Expenses

Log expenses against a client or job.
They flow onto the invoice as their own line items, alongside the time and the mileage.

Clients and jobs

A client directory with per-client rates and details.
Jobs and sub-jobs under each client, with time, mileage and expenses rolling up under them.

Invoice

The part most time trackers hand back to you

The invoice wizard

Pick a client and every unbilled time entry, drive and expense appears pre-checked. Uncheck anything to hold it for later.
Invoices itemize the work exactly: one line per time entry — "Aug 1, 2026 — Job — sub-job — task" — with the note on the detail line, one aggregated mileage line, and expense lines.
Sequential invoice numbering with a prefix you configure, and collision protection so two invoices can never claim the same number.
Invoice dates fill in automatically from today plus your payment terms, and stay adjustable per invoice. Tax percentage is set per invoice.

Full lifecycle

Draft to Sent to Paid, plus Void and Reopen.
Deleting a draft or voiding an invoice releases its line items back to unbilled — work is never lost, just un-billed.

Purchase orders

Attach an invoice to a client PO at creation time, from a dropdown of open POs or as free text.
Apply or change the PO after the fact, on a draft, a sent invoice, or even a paid one.
A live over-budget warning appears in the wizard when an invoice would exceed the PO’s remaining balance.
When an invoice uses up a PO, the app prompts you to close it and open the replacement in one step.

Retainers

Record a client retainer deposit and generate a proper deposit invoice for it.
At invoicing time, a one-click "Apply retainer credit — $X available" checkbox draws the retainer down against the bill.
A full retainer ledger per client. Credits release automatically if an invoice is deleted or voided, and deposit reversals are guarded so an already-drawn deposit cannot be un-paid.

Flat-fee engagements

Mark any job as flat-fee with a set amount. Logged hours still count — they print on the invoice at $0 as "(included in flat fee)" so the client sees the work behind the number.
The wizard shows a per-engagement card with the unbilled remainder pre-filled, and asks before you bill past the agreed fee.
Burn-down — billed versus remaining — shows on the job so you spot an engagement going over before it happens.

Get paid

A payment link and a document that looks the part

A printed Track & Bill invoice with company header, bill-to block and itemized lines. — The printed invoice, straight from the browser.

Pay online

Every unpaid invoice carries a Pay online button linked to your company’s Stripe payment link, and the link is printed in the invoice’s payment instructions too.
Each company connects its own Stripe account. Track & Bill never touches the money.

Print and PDF

Every invoice renders as a clean, professional document: company header with your full business details, BILL TO and DETAILS blocks, the itemized table and retainer totals.
Paid and void invoices print with a matching watermark.
Save as PDF from any browser — nothing extra to install.

Send it without leaving the app

Email an invoice to the client with the PDF attached, from the invoice screen — the draft flips to Sent automatically, and re-sends are one tap.
Text it instead: a login-free, branded link to the invoice opens your phone’s SMS composer with the message ready to go.
Void a sent invoice and the client gets a proper void notice so nobody pays a dead bill.

Aging at a glance

Overdue invoices show an aging pill — how many days past due — right on the invoice list, replacing the plain status badge the moment a bill goes late.
Follow-up gets scheduled around facts, not memory.

Service visits

Lawn care and house cleaning: arrive, work, leave — the invoice sends itself

Service schedules

Set each customer’s service, how often, the next date, and how you bill it: a flat fee per visit or by time on site.
Customers get a day-before reminder email automatically; you get a “tomorrow’s visits” digest.

Arrived / Left with GPS

Tap Arrived on site and the customer gets an email with the time and a GPS check-in. Location is read only at the tap, and the notice still sends if you decline.
Tap Left and the invoice is created for the agreed fee — or the hours you were there, to the quarter hour — and emailed to the customer with the next scheduled visit on it. The schedule rolls forward on its own.

Data

Move in easily, get out just as easily

The Track & Bill More screen with import, export, backup, business details and billing cards. — Import, export, backup and billing — all on one screen.

CSV import

Bring your history from Toggl (detailed export), Harvest, or any generic CSV — the importer auto-detects the format and maps the columns.
Missing clients and jobs are created on the fly, so an import never fails on setup you have not done yet.

Accounting exports

QuickBooks Online invoice CSV, formatted against Intuit’s import spec — one row per line item, sent and paid invoices, tax as its own line.
A generic invoice CSV with every status and the retainer math, plus a clients CSV.
One-click full backup of company data, including the retainer ledger. Your data is never held hostage.

Teams

Two roles, real isolation, no IT project

Owners and members

Owners manage the team, clients, rates and money operations. Members log their own time in the field.
An owner adds team members by email from the Team card — there is nothing to configure first.

Multi-company

Each company’s data is fully isolated. Company A can never see Company B’s data — enforced at the database level with row-level security, not just hidden in the interface.
Anyone who belongs to more than one company gets a company switcher, and new users get a guided "Set up your consulting company" flow on first login.
A business details card — name, owner, address, email, phone, website — feeds straight into the printed invoice header.

Your data

One-click backup export of all company data, including the retainer ledger.
In-app account deletion with typed confirmation. Your memberships and login are removed; company data is preserved for any remaining owners, and a sole owner with an active team is protected from orphaning it by accident.
Password reset by email, with authentication handled by Supabase Auth.

One more thing on every invoice

Invoices you send carry a small footer line — “Invoice your clients with Track & Bill →”. It is on by default and you can switch it off in settings whenever you want.

Set up for your work

The same features, in your language

At signup you pick a platform, and the app comes set up for it —consulting (Clients, POs, retainers, mileage),babysitting & pet sitting (Families, e-signed rate agreements, rates per hour, visit or night), lawn care (Customers, a service schedule, and one-tap flat-fee billing), or house cleaning (Clients, GPS-stamped arrival and departure notices, and one-tap flat-fee billing).

See it with your own clients

Set up a company, log an hour, and generate an invoice. Seven days on monthly plans, 30 when you prepay a year — card required, not charged until the trial ends.

Up to 30 days free See everything it does

Up to 30 days free — 7 days on monthly plans, 30 when you prepay a year. Card required, you won't be charged until the trial ends · cancel anytime